The General Assembly of Unitarian and Free Christian Churches (GAUFCC) (Registered Charity No. 250788) will seek to protect and respect the privacy of all those with whom we have contact reflecting our commitment to the “worth and dignity of all people”.
In this policy we set out the data we collect, how we use and process that information, and how you may contact us. Where we employ partner organisations and institutions in this process, we ensure that they provide a level of service and protection in accordance with UK data protection laws.
This policy will be kept under review and updated versions will be published on the GAUFCC website with the date of publication.
Data Protection laws say we are only allowed to use personal data if we have a proper reason to do so. The GAUFCC is primarily a membership organisation comprising organisational and individual members for whom we provide services. We therefore process data on the basis that:
We collect data that is necessary for the GAUFCC to pursue its charitable objectives and to meet our legal obligations. Activities currently used to achieve these objectives are described in the Annual Report, however, these may change over time. Data collected includes that of officers of member congregations and other bodies as well as of individuals. Data collected and processed may include, but not be limited to:
We use the data collected to maintain accurate records of those with whom we work to facilitate our activities in accordance with our charitable objects. Data may be processed and viewed by staff, trustees, and volunteers in the course of GAUFCC’s activities but only in accordance with this policy and a “need to know”. Data will only be retained as long as is reasonable and permissible in law and in line with our records retention schedule. We may keep your data if this is necessary for statistical and historical research purposes, but we will ensure that all personally identifiable information is removed where technically feasible and in any case, we will have measures to ensure its security is protected.
The historic archives of the GAUFCC are deposited at Dr Williams’s Library, 14 Gordon Square, London WC1H 0AR and are managed in accordance with legal obligations and good practice in records management.
You may request details of personal information which we hold about you. Any such request must be made in writing.
You may choose to restrict the collection or use of your personal information, but this may inhibit or limit the way in which GAUFCC is able to serve you. You may at any time change your mind about what information we hold about you subject to any legal obligation to retain data.
You are responsible for the accuracy of data that you have provided to GAUFCC. If you believe that any information, we are holding on you is incorrect or incomplete, please write to us. We will correct any information found to be incorrect.
You may obtain further information about Data Protection by contacting the Information Commissioner.
If you wish to raise a complaint on how we have handled your personal data, you can contact us to have the matter investigated. If you are not satisfied with our response you may complain to the Information Commissioner’s Office.
We are committed to ensuring that your information is secure. We take appropriate measures to ensure that the information disclosed to us is kept secure, for example, by having physical, electronic, and managerial procedures. We work with external contractors who comply with the UK’s Data Protection legislation.
The transmission of information over the internet is not always secure and we cannot therefore guarantee the security of data is these circumstances.
A cookie is a small file, typically of letters and numbers, downloaded on to a device when the user accesses certain websites. Cookies allow a website to recognise a user’s device. For more information see the AllAboutCookies website.
Cookies can expire at the end of a browser session (from when a user opens the browser window to when they exit the browser) or they can be stored for longer.
– allow websites to link the actions of a user during a browser session. They may be used for a variety of purposes such as remembering what a user has put in their shopping basket as they browse around a site. These session cookies expire after a browser session so would not be stored longer term.
– are stored on a users’ device in between browser sessions which allows the preferences or actions of the user across a site (or in some cases across different websites) to be remembered. Persistent cookies may be used for a variety of purposes including remembering users’ preferences and choices when using a site or to target advertising.
Whether a cookie is “first”, or “third” party refers to the website or domain placing the cookie. First party cookies in basic terms are cookies set by a website visited by the user – the website displayed in the URL window. Third party cookies are cookies that are set by a domain other than the one being visited by the user. If a user visits a website and a separate company sets a cookie through that website this would be a third-party cookie.
Yes, you can do this by re-setting the privacy settings in your web browser to automatically exclude cookies. Please be aware that this may affect your experience of our website, however.
Policy published 25 May 2018